Working for this leading Engineering Consultancy, who are extremely dynamic and have experienced rapid growth in recent months you wont want to miss out on this unique opportunity. This consultancy is all about a open door policy and a nice social culture. Currently on the look out for a switched on Office Manager to hit the ground running and ensure the smooth running of the office.
The Role:
Finance:
- Financial Strategy and Planning: Develop and implement financial strategies aligned with the organisation's goals.
- Budgeting and Forecasting: Lead the annual budgeting process and provide regular financial forecasts.
- Financial Reporting: Prepare accurate and timely financial statements, reports, and analyses for senior management and stakeholders.
- Cash Flow Management: Monitor and manage cash flow, ensuring the organization's financial stability.
- Compliance and Auditing: Ensure compliance with financial regulations and oversee internal and external audits.
- Risk Management: Identify financial risks and develop mitigation strategies.
- Debtor / Creditor Management: Produce regular debtor / creditor reports so that we can track and reconcile payments (by clients to us and us to our suppliers). Assist and create processes in chasing up payments.
- Total Synergy: Set up and coordinate Total Synergy roll out to the business (Sydney and Melbourne offices).
- General: Work with external accountants for tax planning. Work closely with current Chief Operating Officer, Chief Executive Officer and Melbourne Directors in regard to all future financial strategies.
- HR Strategy: Develop and implement HR strategies to support the organisation's objectives.
- Recruitment and Retention: Oversee the recruitment process, employee retention strategies, and succession planning.
- Employee Relations: Foster a positive work environment and address employee concerns and conflicts.
- Performance Management: Implement performance appraisal systems and oversee employee development programs.
- Compensation and Benefits: Manage compensation structures, benefits programs, and payroll processes.
- Compliance: Ensure compliance with labour laws and regulations.
- General: Work with external recruiters for procurement of future talent. Work closely with current Chief Operating Officer, Chief Executive Officer and Melbourne Directors in regard to all future HR strategies.
- Office Management: Oversee the day-to-day administrative operations, ensuring efficiency and effectiveness.
- Facilities Management: Manage office facilities, including maintenance, security, and space planning.
- Administrative Policies: Develop and enforce administrative policies and procedures.
- Vendor Management: Negotiate and manage contracts with suppliers and service providers.
- IT and Systems: Oversee IT infrastructure and ensure the smooth operation of administrative systems.
- General: Work with team leads for all administrative requirements and policies. Work closely with current Chief Operating Officer, Chief Executive Officer and Melbourne Directors in regard to all future administration strategies.
- Education: Bachelor’s degree in Finance, Business Administration, Human Resources, or a related field. A Master’s degree or professional certification (e.g., CPA, SHRM-SCP) is preferred but not essential.
- Experience: Minimum of 10 years of experience in finance, HR, and administrative roles, with at least 5 years in a leadership position. Familiar with Total Synergy and experience with previous roll outs / training.
- Skills:
- Strong financial acumen and analytical skills.
- Comprehensive knowledge of HR practices and labour laws.
- Excellent leadership and organisational abilities.
- Effective communication and interpersonal skills.
- Proficiency in financial software (in particular Total Synergy and Xero) and HRIS systems.
- Ability to manage multiple priorities and work under pressure.
- Strategic Thinking: Ability to develop and implement long-term strategies.
- Decision Making: Strong decision-making skills with a focus on problem-solving.
- Integrity: High ethical standards and integrity in professional and personal conduct.
- Adaptability: Ability to adapt to changing business environments and priorities.
- Collaboration: Strong team player with the ability to work collaboratively across departments.
How to apply
If this sounds like something you are interested in please send your resume through to Natalie Kotzias directly via the apply links below.
Please note: If this isn’t something suitable to your experience pass it onto a friend who is they will love you for it!!